American Tower

Job Information

American Tower Legal Coordinator in Woburn, Massachusetts

SUMMARY:

The Legal Department Coordinator is responsible for managing the flow of documents, information and data within the team. The Coordinator will process administrative requests, including but not limited to scanning and copying documents, uploading documents to the file library, sending and receiving mail, organizing folders and notarizing documents. In addition, the Coordinator will log information into Salesforce, create reports and upload and download from our cloud system. The Coordinator interfaces with multiple teams within the U.S. Tower Legal Department, as well as the Process Documents team, to ensure documents are properly transferred into the file library or sent to third parties. The candidate will also provide administrative support for multiple U.S. Tower Legal Department groups, including TAPP, M&A, Due Diligence and others.

ESSENTIAL FUNCTIONS:

  • Scan all real estate documents, within forty-eight (48) hours of execution, into online document retention system using provided naming convention system

  • Mail requested documents to customers, title companies or outside counsel via national courier

  • Notarize and/or witness documents executed on behalf of American Tower

  • Coordinate receipt of department mail and distribute amongst team members

  • Assist paralegals with entry of milestone data into Salesforce

  • Upload to and download documents from cloud website

  • Conduct document review projects

  • Track department milestone data

  • Establish and maintain collaborative relationships with all internal team members and external customers and maintain a high level of customer service, demonstrated through responsiveness and accountability for resolutions to issues

  • Provide administrative support for real estate-, legal- and M&A-related transactions

OTHER:

  • Other duties as assigned

SUPERVISORY RESPONSIBILITIES:

  • None

QUALIFICATIONS:

  • Good written and oral communication skills, including the ability to communicate effectively with internal customers and colleagues

  • Strong organizational skills; ability to accomplish tasks within agreed upon timeframes through effective prioritization of duties and function

  • Self-motivated, able to work independently to complete tasks and respond to department requests and to collaborate with others to identify solutions

  • Good follow-up skills; ability to organize applicable department timelines and follow up with internal and external customers

  • Strong computer skills, including Microsoft Office suite, and specifically the ability to create pivot tables and spreadsheets for data tracking; proficiency with Excel, Word and PowerPoint preferred

  • Candidate must be flexible and able to adjust to shifts in department priorities

EDUCATION AND EXPERIENCE:

  • Associate Degree or Bachelor’s Degree preferred

  • Industry experience preferred

  • Notary Public in the Commonwealth of Massachusetts required within ninety (90) days of hire/transfer into position

ENVIRONMENT:

100% performed in climate-controlled internal office environment working under normal office conditions. No travel will be required in support of the positions responsibilities.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, talk and hear. While performing the duties of this job, the employee frequently is required to stoop, kneel and crouch, lift weight or exert a force up to a maximum of 25 pounds.

American Tower (the “Company”) is an equal opportunity employer and is committed to a diverse workforce. The Company is committed to a policy of equal employment and will not discriminate against an applicant or associate based on his or her age, sex, sexual orientation, gender identity, race, color, creed, religion, national origin or ancestry, citizenship, marital status, familial status, physical or mental disability, handicap, military or veteran status, genetic information, pregnancy or any other category protected under federal, state or local law, regulation or ordinance.

To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans’ Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process can contact us at (617) 587-7911 for assistance.

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